Blazing Paddles 2026 DashboardPlanning Timeline
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Operations

Planning timeline.

Week-by-week milestones from now through tournament day and closeout. Current week is highlighted. Each phase has owners and deliverables.

T-16 · This weekJune 15–21, 2026

Registration is open · keep outreach moving

Kalahari Resorts is confirmed as presenting sponsor. The current push is sponsors, auction donations, and player registrations.

  • Share the player registration site with pickleball groups, coworkers, neighbors, and local businesses
  • Confirm 501(c)(3) determination letter is attached to every packet
  • Send 15 Lieutenant cold/warm emails
  • Open auction item asks to top 10 hospitality targets

Open registration site

T-16 to T-14June 15 – July 5

Sponsor outreach blitz

  • Complete first round of Chief asks; follow-ups at T-15
  • 20 Lieutenant asks sent; first commits land
  • Auction in-kind asks for hospitality, restaurants, gear
  • Confirm vendors: paddles supplier, t-shirt printer, food trucks
T-13 to T-11July 6 – July 26

Public registration push

  • Keep FluidPB registration moving
  • Public launch on social with presenting sponsor announced
  • Press outreach to Round Rock Leader, Community Impact, KXAN/KVUE community desks
  • First Lieutenant commits confirmed publicly
T-10 to T-7July 27 – Aug 23

Mid-campaign push

  • Funding goal: 60% committed ($19,200) by T-7
  • Firefighter tier rapid sweep — 30+ smaller asks
  • Auction: half of prizes in hand
  • Player registration milestone: 75 registered
  • Order t-shirts, banners, signage (lock logos by T-8)
T-6 to T-4Aug 24 – Sept 13

Lock everything down

  • Funding goal: 85% committed ($27,200) by T-4
  • All auction items physically in hand by T-5
  • Volunteer recruitment push — fill all day-of shifts
  • Day-of run-of-show finalized
  • Vendor confirmations: food, music, photography, signage
T-3 to T-2Sept 14 – Sept 27

Final push · Logistics

  • Final sponsor reminders and payment collection
  • Player registration close: T-2 (target 200+)
  • Bracket finalization
  • Volunteer assignments confirmed in writing
  • Walk-through at Tejas Pickleball Club
T-1 · Race weekOct 5–9

Race week

  • Print all signage, brackets, programs
  • Confirm all vendors 48 hours out
  • Pre-stage equipment, supplies, auction table
  • Send player welcome email with day-of logistics
  • Final volunteer briefing call (Thursday evening)
T-0 · Event daySaturday, Oct 10

Tournament day

See the Day-of Checklist for the hour-by-hour run-of-show.

T+1 to T+2Oct 11–25

Closeout · Recognition · Stewardship

  • Sponsor thank-yous within 7 days
  • Social recap, photo gallery, donor stewardship posts
  • Press recap to local outlets
  • Final KPIs locked, financial reconciliation
  • Committee retro and lessons-learned doc

Update this page whenever the timeline shifts. The "current week" marker should move every Monday at standup.

DashboardSponsor PlaybookSponsor TargetsAuction StrategyOutreach ScriptsFlyersPlanning TimelineDonation TrackerEvent OperationsDay-of ChecklistRecognition PlanKPIs